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May 9

2016
by mydeposits
Students checking-out at the end of term – The vital things that landlords need to know

According to the Higher Education Statistics Agency, there are currently 2.2 million students currently studying at university, meaning the demand for student housing is as strong as ever.

As the end of the term approaches, many students will be leaving their current property and it is important that they are made aware of their responsibilities as tenants to ensure that they can get their deposit back and to make sure the checkout process is as efficient as possible.

We’ve put together our top tips for student check-outs in the hope that the end of tenancy processes go smoothly:

  1. Make sure that they take care of the property and have it cleaned to a professional standard when they’re ready to move out
  2. Tell them that all bedrooms must be clean, even if it’s the responsibility of their housemate to clean their room, a room left in an unfit state could affect everyone’s deposit
  3. Advise them that they should carefully read the check-in report and make sure it matches the condition of the property when they move out, paying particular attention to inventory items and location
  4. Ask them to attend the check-out inspection so that they are there to answer any questions
  5. Request that they communicate openly with you on any damage or any items that needs replacing
  6. Discuss any issues you find with them and make them aware of any possible deductions you might need to make to the deposit, explaining your reasoning. Talking with your tenants at this stage can often help reduce the risk of any unnecessary deposit disputes.

Finding new student tenants

With your student tenants moving out, it’s likely that you’ll be on the lookout for new students to move into your property as soon as possible.

However, to make sure that your tenancy is appropriate and hassle-free, it’s essential to have a good understanding on what you need to do, and be aware of, before the tenancy begins.

Our recommendations below cover some of the key points that you need to consider when renting to students:

  1. Choose the best agreement – Is it more beneficial to offer a single or joint tenancy? There will be different liabilities and responsibilities for your tenants depending on the type of agreement you choose
  2. Make sure that you conduct a proper and professional check-in report, preferably with all of your tenants present
  3. It’s now an offence to smoke in any shared living areas. Highlight this to your tenants in person and also within your tenancy agreement
  4. Although it’s most commonly a student stereotype, its best to inform tenants to be sensible and respectful of neighbours if they host a party. Implementing a nuisance clause within the tenancy agreement could settle any issues if your tenants don’t heed to your advice
  5. As you will do at the end of the tenancy, also make tenants aware at the beginning of the tenancy that, as per the tenancy agreement, that they must make sure that any required cleaning or damage in communal areas (depending on what sort of agreement you have) is accounted for before the tenancy ends, otherwise it is likely that deductions will be taken from the security deposit

If you’d like to find out more about precautions you can take to help you steer clear of any unnecessary tenancy problems and find ideal tenants, take a look at our blog on how to avoid problem tenants & prevent nightmare situations.

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