As you are aware, landlords and agents in England & Wales must provide their tenants with the Prescribed Information (PI) within 30 days of the tenant paying the deposit.
However, did you know that you must also provide any interested parties with a copy of the PI and note them on the Deposit Protection Certificate, too?
Who/what is an interested party?
Basically, anyone who contributes toward the tenant’s deposit is classed as an interested party. For example, this could be family members of student tenants, or a local authority paying a deposit for tenants on council-operated placement schemes for vulnerable individuals.
However, this does not include guarantors to the tenancy, who would be liable for pay anything outstanding at the end of the tenancy should a tenant default and/or become in arrears for rent etc.
High profile court cases in 2013 brought to light the importance of the PI and, importantly, the onus is on the landlord to be able to provide sufficient evidence that the tenant(s) and ANY interested parties have been provided with the PI, should it be contested.
For more information about the PI and what mydeposits members must do, see our blog on the topic from earlier this year.
How to serve the PI
There are different options for serving the PI to your tenant(s) and any interested parties. They are:
- Recorded delivery
- First class post
- Hand delivered
- Sent via email
However you chose to do it, it is vital to keep an audit trail of the above sequence and all other correspondence relating to the deposit protection and tenancy terms. This way you will be covered if your tenant(s) or an interested party contest it, and can be used in court if required.